Privacy Policy Last updated: [05/09/2025]
1. Introduction
Arrahman Community and Educational Trust (“ACET”, “we”, “our”, or “us”) respects your privacy and is committed to protecting the personal data of our members, donors, and visitors to our website. This Privacy Policy explains how we collect, use, store, and protect your personal information when you engage with our services, become a member, or make a donation.
We process your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2.Information We Collect
We may collect the following categories of personal information:
Membership Application Data: Full name, date of birth, gender, address, postcode, telephone number, email address, and relevant household information (e.g., children under 18, education level, medical conditions if provided voluntarily).
Payment Data: Bank details, card details, or payment information processed securely via third-party providers (e.g., Stripe, PayPal). We do not store your full payment card details.
Donation Data: Donation amount, frequency, Gift Aid declarations (if applicable).
Communications: Records of your correspondence with us, including support requests.
Website Data: Technical information such as IP address, browser type, and cookies (see Section 9).
3.How We Use Your Information
We use your personal data for the following purposes:
To process and manage membership applications and renewals.
To administer donations, including claiming Gift Aid from HMRC.
To maintain accurate membership records for legal, financial, and safeguarding purposes.
To communicate with you about your membership, donations, upcoming events, and charity activities.
To comply with legal obligations (e.g., reporting to regulators, financial record-keeping).
To ensure the safety and well-being of members participating in our community and educational activities.
4. Legal Basis for Processing
We process personal data on the following lawful bases:
Contractual necessity – when processing is required to provide you with membership services.
Legal obligation – where we are required by law (e.g., HMRC reporting for Gift Aid).
Consent – for optional data you provide (e.g., medical conditions, children’s information).
Legitimate interest – to administer and grow our charity while protecting members’ rights
5. How We Share Your Data
We will never sell your personal data. We may share information only with:
Payment processors (Stripe, PayPal, banks) to process donations and fees securely.
Regulators and authorities (HMRC, Charity Commission) where legally required.
Trusted service providers who support our IT systems and website, under strict confidentiality agreements.
Children’s data and medical information are treated with special sensitivity and never shared beyond what is legally required.
6. Data Retention
We retain personal data only as long as necessary:
Membership and donation records: 6 years (for legal and accounting obligations).
Gift Aid declarations: 6 years after the last donation claimed.
Sensitive data (children, medical information): retained only for the period of membership and securely deleted thereafter.
7. Your Rights
Under UK GDPR, you have the right to:
Access a copy of the personal data we hold about you.
Request correction of inaccurate or incomplete data.
Request deletion of your data (“right to be forgotten”), subject to legal requirements.
Restrict or object to certain types of processing.
Request transfer of your data (data portability).
Requests should be made in writing to the contact details below
8. Security
We implement appropriate technical and organisational measures to protect your data against unauthorised access, loss, or misuse. This includes secure website encryption (SSL), restricted staff access, and data minimisation practices
9. Cookies
Our website may use cookies to enhance user experience and track site performance. You may disable cookies via your browser settings, but some features may not function properly.
10. Third-Party Links
Our website may contain links to external websites. We are not responsible for the privacy practices of third-party sites and encourage you to review their policies.
11. Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact us:
Arrahman Community and Educational Trust (ACET)
22 Admiral Yard, Self Storage. Keel Drive.Slough. SL1 2YA
Email: arrahmancommunitycentre@gmail.com
Phone: +44 7879481030
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been mishandled: https://ico.org.uk